Digital signature USB dongle - remote access tips

Appending the digital signature remotely

Working from home can be very beneficial both for office workers and for companies, provided that it’s properly organized and well-coordinated. However, this working system is not without its flaws. Much as most enterprises are targeted at digitalization the full-on digital, some old-school routines are still widely in use, s.a. document signing.

This is because standard electronic signatures are deemed to have an insufficient security level for critical documents like contracts, tax forms, invoices, etc. So you either adhere to the old way but still reliable ink-on-paper document signing, or use more secure, authenticated digital signatures.

Why using secure digital signatures is such a great idea:

• Maximum protection: a credible proof of identity, plus an outright ban of retrospective changes to the signed document.
• Time savings: the validity of ink-signed documents, but without having to waist days and weeks on mailing paper copies back and forth.
• Health concerns: no need to bring all signers in the same room and, potentially, expose them to the risk of getting the virus.
• Green focus: reduced paper waste, power consumption, and carbon emissions on documentation delivery.
• Law compliance: full correspondence of a digital signature to ink signature in terms of the law.
• New orbit for your remote work-life! But you've probably already figured that out and your only remaining question is, “What do we need for a go?”

Introducing Digital Signatures in Your Business

There are two options you can choose from, in keeping with your company’s size and what time do you have to assemble a team and start signing documents:

A token-based solution

Digital signature tokens have proved beneficial for small companies, for their only downside was some minor inconveniences of having to physically distribute them to employees. But combined with the right token-sharing software tool (e.g. Donglify), this solution can be successfully implemented for large businesses too.

A cloud-based service

The non-hardware digital signing services were originally designed for large corporations with a sizable staff, and still mostly in use by those due to being on the expensive side.

The choice is yours, which of the two will suit your specific needs more. Either way, with Donglify you can make the best use of your digital security certificate USB dongles and greatly expand their working lifespan.